Civic Centre Furniture Supplier Panel RFP

Details

Tender Closed
RFx ID :	24824050
Tender Name :	Civic Centre Furniture Supplier Panel RFP
Reference # :	CON21045
Open Date :	Thursday, 16 September 2021 3:00 PM (Pacific/Auckland UTC+12:00)
Close Date  :	Tuesday, 5 October 2021 4:00 PM (Pacific/Auckland UTC+13:00)
Tender Type :	Request for Proposals (RFP)
Tender Coverage :	Sole Agency  [?]
Categories :	56000000 - Furniture and Furnishings
Regions:	Northland
Exemption Reason :	14.9.b Following an open tender
Required Pre-qualifications :	None
Contact :	Heather Edmeades Heather.edmeades@wdc.govt.nz 09 470-3128
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address :

Whangarei District’s Civic Centre is scheduled to open in 2022 and will be a central hub for democratic processes, customer services, administrative functions and Council staff. The design focus is on providing a welcoming, inclusive and easily accessible customer experience in a building that strongly reflects our cultural identity and heritage. Our vision is to create a fit-for-purpose building with sustainable design and construction, delivering a more efficient service for our District.

The Civic Centre will be home to Elected Members and the majority of Council staff who are currently based at Forum North and Walton Plaza. It is expected that the number of staff and elected members based there will initially be around 400, with capacity to grow to 470 in the future.

It is anticipated that the mix of furniture purchased for the Civic Centre will intentionally be a blend of styles and colours that follow the design brief. Using a blend of furniture means that in the future when items need to be replaced the new items do not look out of place.

Background for this project and procurement process includes:
 All products will need to be supplied to Whangarei ready to install no later than July 2022
 Council is open to favourable offers of early supply for improved security of supply and/or price certainty
 We have a plan for how the spaces will be used, but need to decide who will provide the furniture so we can finalise arrangements
 Different functions across Council have different needs
 Much of our existing furniture is not suited to what we need in the new building
 This process will not choose furniture or layout – it will choose the supplier/s that will form a panel.
 A secondary procurement process will be used to select which supplier/s from the resulting panel provide which products.

Secondary procurement process
This procurement process will select Supplier/s to form a panel. A secondary closed procurement process will be used to select suppliers from this panel for provision of the required goods.
The outcome for this procurement will be a panel arrangement of three or four suppliers for each category with a maximum of eight across the categories (depending on the outcomes of the process).

The panel will be in place to provide goods for the initial fitout of the Civic Centre occupation

This tender has been awarded.

• Aspect Furniture Systems - 107, St Georges Bay Road, Parnell, Auckland, 1052, NEW ZEALAND
• Bourneville Furniture Group - 10, Henderson Place, Onehunga, Auckland, Auckland, 1061, NEW ZEALAND
• UFL Group - 308, Rosebank Road Avondale, Auckland, 1348, NEW ZEALAND
• Vidak

Exemption under rule: 14.9.b Following an open tender

Further Award Information:
Panel formed. Secondary process will be completed to allocate work.

Award Date: Saturday, 1 January 2022 (Pacific/Auckland UTC+13:00)
Date RFx was completed/updated: Wednesday, 27 July 2022 9:24 AM (Pacific/Auckland UTC+12:00)