SharePoint Online Implementation

Details

Tender Closed
RFx ID :	27926136
Tender Name :	SharePoint Online Implementation
Reference # :	2023 - 2463
Open Date :	Monday, 21 August 2023 9:00 AM (Pacific/Auckland UTC+12:00)
Close Date  :	Friday, 29 September 2023 4:00 PM (Pacific/Auckland UTC+13:00)
Tender Type :	Request for Tenders (RFT)
Tender Coverage :	Sole Agency  [?]
Categories :	43232200 - Content management software 43232300 - Data management and query software
Regions:	New Zealand
Exemption Reason :	None
Required Pre-qualifications :	None
Contact :	Paul Gibson spoinfo@trc.govt.nz 0800 736 222
Alternate Physical Delivery Address  :	Tender Box B, Taranaki Regional Council Reception, 47 Cloten Road, Stratford, Taranaki 4332
Alternate Physical Fax Number  :	N/A
Agency Address :

Taranaki Regional Council (TRC) intends to replace its current document management system OpenText eDocs (aka Frodo) with the Microsoft SharePoint Online solution and service.
This initiative was determined by the Council’s digital strategy established in February 2023 and the Information Management (IM) strategy established in April 2023.

TRC is seeking a partnership with a capable supplier to implement SharePoint Online and provide ongoing support under a service level agreement.
Suppliers invited for this closed tender are invited for one or more of the following reasons:

1. Invitees are listed on the All of Government (AoG) Contracts as specialists in the information management category
2. Invitees are Microsoft partners in Sharepoint (listed on Microsoft Partner Locator).
3. Invitees have previous specific IM experience with TRC

This opportunity is part of a project to set up SharePoint basic document library functionality to be the foundation for the following future additions:

1. Photo Archiving implementation
2. MS Teams implementation
3. Content Management System (CMS) implementation (Intranet)

The above listed projects are NOT part of this purchase.

Required Scope

The required scope of work is to set up SharePoint core functionality as a Document Management System to replace the present system. The scope will include the following key activities:

1. Build and configure SharePoint Online service including shared and personal storage.
2. Provision licence to cover appropriate sizing of users and storage.
3. Connect the SharePoint configuration to TRC’s Azure and MS Office configuration.
4. Design and build document library and interface including branding, themes and folder structure .
5. Migrate folders and files from current system to the new system.
6. Provide specialised training to selected key super users group, AKA “train the trainer”.
7. Provide As-Built documentation.
8. Establish ongoing support contract

Note: TRC welcomes suggestions of additional features to the required scope. This addition however will be evaluated separately.

• This tender is a closed tender published via Government Electronic Tender Service (GETS).
• Invited suppliers will submit their proposals through GETS.
• Suppliers must provide two proposal documents separately:
1. Technical Proposal
2. Price Proposal

This tender has been awarded.

• Information Leadership - Level 8, 88 Lambton Quay, Wellington, 6011, NEW ZEALAND

Further Award Information:
Taranaki Regional Council, 47 Cloten Road, Stratford 4352

Information Leadership Design Services Ltd, Level 8, 88 Lambton Quay, Wellington, 6011

Undertake implementation of Sharepoint Online Services and ongoing support.

Contract Award Date: 18 December 2023

Contract Term: Minimum 12 months

Closed procurement process via GETS Tender

NZBN: 9429041919484

Award Date: Monday, 18 December 2023 (Pacific/Auckland UTC+13:00)
Date RFx was completed/updated: Wednesday, 24 January 2024 9:40 AM (Pacific/Auckland UTC+13:00)