Supplier log in
Digitisation of Property Files and Historic Property Information
Details
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Tender Closed
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| RFx ID : | 17303467 |
| Tender Name : | Digitisation of Property Files and Historic Property Information |
| Reference # : | |
| Open Date : | Thursday, 10 March 2016 12:00 PM (Pacific/Auckland UTC+13:00) |
| Close Date : | Friday, 15 April 2016 12:00 PM (Pacific/Auckland UTC+12:00) |
| Tender Type : | Request for Proposals (RFP) |
| Tender Coverage : | Sole Agency [?] |
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| Exemption Reason : | None |
| Required Pre-qualifications : | None |
| Contact : |
Gillian Cavanagh gillian@southlanddc.govt.nz 0800 732 732 |
| Alternate Physical Delivery Address : | |
| Alternate Physical Fax Number : | |
Council’s property filing system includes physical files for approximately 23,000 properties and is approximately 452 linear metres of files.
Council also holds historic property related records of its predecessor agencies (specifically the Southland County Council and Wallace County Council). These records include single page building permits; single page field sheets; multi-page building permits (including applications, specifications and plans; microfiche records made up of multi page building permits including applications, specifications and plans and aperture cards).
Council is looking to partner with a vendor in order to complete an end-to-end process of digitisation, metadata capture and delivery of electronic records. Proposals should include the packaging and transportation of information from Council’s offices in Invercargill to the respondent’s storage facility, on request and business as usual digitisation of files and historic records, quality assurance of all digitised records against the hardcopy, delivery of the electronic files to Council for uploading to our EDRMS and storage (or arrangements made for the storage) of the physical material for a specified period of time on completion of digitisation.
