2024-C016 - Road Maintenance Contracts 2025- Professional Services

Details

Tender Closed
RFx ID :	29183546
Tender Name :	2024-C016 - Road Maintenance Contracts 2025- Professional Services
Reference # :	2024-C016
Open Date :	Tuesday, 9 April 2024 5:00 PM (Pacific/Auckland UTC+12:00)
Close Date  :	Thursday, 2 May 2024 2:30 PM (Pacific/Auckland UTC+12:00)
Tender Type :	Request for Proposals (RFP)
Tender Coverage :	All of Government  [?]
Categories :	83000000 - Public Utilities and Public Sector Related Services
Regions:	Wellington
Exemption Reason :	None
Required Pre-qualifications :	None
Contact :	Procurement Team procurement@kapiticoast.govt.nz
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address :

As the existing road maintenance contracts are scheduled to complete by end of June 2025, KCDC is seeking to establish new Road Maintenance Contract(s) in alignment with the ‘KCDC Access and Transport – Putanga me te waka Procurement Strategy 2023’.
Following an optioneering review of the contract framework, we have decided to go ahead with an option to split the physical works into four smaller contracts. This is considered the most practical in terms of numbers of contracts, combined with an appropriate option to attract local contractors in the region who have sufficient resources and incentives to establish long-term contractual arrangements with KCDC.
The proposed physical works term contracts are:
1. Chipseal Contract
2. Road Maintenance Contract
3. Asphalt Contract
4. Road Marking Contract
The Chipseal contract is required to be in place and active for the surfacing season of financial year 2024 – 2025 as indicated in the table below. This will require the chipseal contract RFT to be expedited and may require running parallel to RFT development of the other contracts.
The other three contracts are required to be in place and active for the financial year 2025 – 2026.
Please note that the Traffic Signal and Street Light contract will be tendered outside of this contract.

The Professional Services are required to establish the new Road Maintenance Contracts, including the following key stages:
• Lead the development of procurement plans to define the best approach to purchasing each contract following KCDC Procurement plan Template Type C
• Prepare new draft specifications, contracts and conditions based on the most updated industry best practices
• Assist contract officers to develop a schedule of prices as required (Provisional sum activity)
• Prepare RFT documents for the proposed four contracts and obtain necessary KCDC approvals
• Prepare and manage responses to Request for Information (RFI) during the tender process
• Lead tender, evaluation, debriefing and contract award processes
• Prepare contract signing sets for execution by KCDC and the prospective Contractor(s)
• Assist contract officers for contracts commencement (Post Award activities - Provisional sum)

This tender has been awarded. Total spend value $ 129,400.

• Egis - L13 109, Willis Street, Wellington, 6011, NEW ZEALAND

Further Award Information:
The successful tenderer for contract 2024-C016 Road Maintenance Contracts 2025 - Professional Services is EGIS who has been awarded on 22 May 2024.

Award Date: Wednesday, 22 May 2024 (Pacific/Auckland UTC+12:00)
Date RFx was completed/updated: Monday, 27 May 2024 1:10 PM (Pacific/Auckland UTC+12:00)